HireXAI

Run your hiring on one system your whole team can see

Build the pipeline each role needs, publish it to a careers page that looks like you, let AI take the first screening round, and collect structured feedback from everyone who interviews. HireXAI is the applicant tracking system for teams hiring in India.

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stage types per role
6stage types per role
team roles, scoped
4team roles, scoped
accounts a candidate needs
0accounts a candidate needs
The HireXAI company dashboard: active roles, what needs attention, the pipeline, and this week's interviews

Built for how hiring actually goes wrong

Three situations we hear constantly, and the parts of the product that answer them.

One place for the whole hire, from the job post to the yes

HireXAI is built around the pipeline, not bolted onto it. Here is what happens at each stage of a hire, and which parts of it are running today.

Live todayIn build — on the plan, not yet shipped

  1. Stage 1 — Open the role

    Build the pipeline the role actually needs

    A job is not a form and a list of applicants. You lay out the stages it takes to hire this person, and every stage carries its own settings and its own email.

    • Six stage types — screening, AI screening, assignment, interview, offer, or one you name yourselfLive
    • Per-stage settings: instructions, assignment brief, submission window, interview mode and lengthLive
    • Rename and reorder without losing anyone's place in the pipelineLive
    • Custom application questions, built on the job formLive
    • Internal jobs — run a role without advertising it, with the candidates you already haveLive
    Backend Engineer — pipeline
    • 1Application review
    • 2AI phone screen
    • 3Take-home
    • 4System design
    • 5Offer

    Rename, reorder or drop a stage at any time. Renaming never loses a candidate's place.

  2. Stage 2 — Get it seen

    A careers page that looks like you, not like us

    Every company gets a public, branded jobs page the day it registers — and the same board embeds into your own site in one line.

    • Branded careers page with your logo and brand colourLive
    • Embeddable job board — a script tag or an iframe on your own domainLive
    • Google for Jobs markup and a per-company job feed, so roles surface in searchLive
    • Share links that tag where they were posted, so every applicant shows their sourceLive
    • Direct posting to LinkedIn, Indeed and NaukriIn build
    yourcompany.hirexai.in/careers
    Y

    Your Company

    5 open roles

    • Senior Backend Engineer

      Bengaluru · Full-time

    • Product Designer

      Remote · Full-time

    • Data Analyst

      Pune · Contract

    Your logoYour brand colourEmbeddable on your site

  3. Stage 3 — Take applications

    Anyone can apply. Nobody has to sign up first

    A stranger applies from a link with a résumé and your questions, and lands in the right pipeline with their source recorded — no HireXAI account needed.

    • Apply as a guest — no account, no password, no drop-offLive
    • Résumé parsed into a profile you can actually readLive
    • Source recorded per applicant, from the link they came throughLive
    • Candidates claim their application later by registering with the same emailLive
    New applicant
    AK

    Ananya Kulkarni

    Applied 4 minutes ago

    via LinkedIn
    Résumé
    Parsed into a profile
    Account
    No account yet
    Experience
    6 years · Backend
    Questions
    2 of 2 answered

    They can create an account with the same email later and pick the application up where it is.

  4. Stage 4 — Screen

    The first round runs while you sleep

    Make AI screening a stage in the pipeline: your questions, your call length, your pass mark. It runs itself, and your team reads results instead of making calls.

    • AI phone screening as a pipeline stage — your questions, your pass scoreLive
    • Results land on the candidate, with the score and the transcript attachedLive
    • Review coverage on the dashboard shows how much of the pipeline nobody has openedLive
    • AI review of every CV — a match score against the job description, with strengths, gaps and the reasoningLive
    AI phone screen — stage settings
    Questions you wrote5
    Call length12 minutes
    Pass score70

    24 screened overnight · 9 passed

    You read the results. Nobody on your team ran the calls.

  5. Stage 5 — Interview

    Structured feedback, filed blind

    Interviewers rate the same criteria every time, and nobody sees a colleague's card until their own is in — so the panel gives you signal instead of an echo.

    • Structured scorecards — criteria ratings, strengths, concerns, and a clear recommendationLive
    • Blind feedback: colleagues' cards unlock only once yours is filedLive
    • Round history — every round, who moved them, who interviewed themLive
    • Candidate self-booking — they pick an open slot from a link, no email threadLive
    • Google Calendar and Meet — every booked interview on the calendar with a real Meet linkLive
    Scorecard — System design
    Your verdictStrong hire
    • System design
    • Communication
    • Depth of ownership

    2 colleagues have filed feedback you cannot read yet

    Theirs unlocks when yours is in, so nobody anchors on the loudest voice in the room.

  6. Stage 6 — Decide

    The whole hire on one page

    When it is time to choose, the argument is already assembled: every round, every score, every note, in order.

    • Full candidate history across every round and every stageLive
    • Bulk moves, round panels and an applicant drawer for working at speedLive
    • Comments with @mentions that notify the person namedLive
    • Stalled-candidate alerts, and a named owner on every jobLive
    • Talent pool — past candidates resurface when a new role fits themLive
    • Job approvals before a role goes liveLive
    • Offer approval, and the role closing itself once the offer is acceptedIn build
    Candidate — every round
    1. Application reviewMoved by Riya S.
    2. AI phone screenScored 78
    3. Take-homeSubmitted in 3 days
    4. System design3 scorecards in
    5. OfferApproval in build

    Who moved them, who interviewed them and what each person said — on one page, for the whole hire.

Your whole team hires here, and each of them sees only their part

A company is not one login. Invite the people who hire with you, give each of them a role, and the product enforces it on every request — not by hiding buttons.

Four roles, enforced on the server

A developer on one job gets nothing at all on another. That rule is checked on every endpoint, every time.

  • FounderEverything, including the company profile and billing
  • AdminEverything except ownership of the account
  • HREvery job, every pipeline, and the team
  • DeveloperOnly the jobs they are put on
+ Interviews

Anyone on any role can also take interview rounds — an HR lead running culture-fit calls, a developer on system design — without a second account.

Invite by email, change someone's role later, and see exactly what each person can reach before you send the invite.

Write the rejection once

Every company starts with a template for each stage. Edit one, and every email that uses it changes with it.

  • Application received

    Sent the moment someone applies

  • AI screening

    Invites them to the call

  • Assignment

    Carries the brief and the deadline

  • Interview

    Confirms the round and the format

  • Offer

    The one you will rewrite most

  • Rejection

    Seeded, editable, never deletable

Each one is seeded when you register, worded the way the product already sent them, so nothing changes until you decide it should.

The dashboard answers one question: what needs me today

Not a wall of charts. A queue of decisions waiting on a person, the pipeline as it actually stands, and the deadlines about to pass.

Needs you

7

Verdicts, offers and candidates going cold

Unreviewed

23%

Share of the pipeline nobody has opened

Assignments due

4

Deadlines inside the next three days

Alongside them: your open roles, the stages candidates are sitting in, and what moved in the last week — hired, rejected, advanced, applied.

What we connect to

Four of these are live today, and free on every plan. The job boards are waiting on partner approvals, and we would rather tell you that than let you find out after signing.

  • Career Page

    Hiring

    Live

    A branded public jobs page, and the same board embedded in your own site.

  • Company email

    Communication

    Live

    Candidates hear from your own Gmail or Outlook address, and replies come to your inbox.

  • Google Calendar & Meet

    Scheduling

    Live

    Every booked interview lands on the calendar with a real Meet link and invites.

  • Slack

    Communication

    Live

    A summary of yesterday's pipeline every morning, in the channel you pick.

  • LinkedIn, Indeed and Naukri.com

    Job boards

    Coming soon

    Post a role to all three from here, keep it in sync, and have applicants flow straight into your pipeline.

Shipped recently

The company product ships in phases. Everything below is live in the dashboard today.

  1. AI review of every CV

    A match score against the job description, with strengths, gaps and the reasoning next to it.

  2. Self-booking and calendar

    Candidates take an open slot from a link; the interview lands on Google Calendar with a Meet link.

  3. Comments and @mentions

    Pull a colleague into a candidate, and they get notified where they already work.

  4. Talent pool

    Last quarter's near-miss surfaces when you open a role they fit.

  5. Internal jobs

    Run a role you won't advertise, with the candidates you already have. Free on every plan.

  6. Email from your own address

    Candidates hear from your Gmail or Outlook, and their replies land in your inbox.

Next: Offer approval, with the role closing itself once accepted · Posting straight to LinkedIn, Indeed and Naukri.

Put your next hire through it and see how far it gets

Start free, no card needed. Every new company gets 14 days of Growth to try the whole product. Bring one open role and run it end to end.

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  1. 1

    Create your company

    Your careers page is generated the moment you register, with your logo and brand colour on it.

  2. 2

    Lay out one role

    Pick the stages this hire actually needs. Most teams get their first pipeline right in a few minutes.

  3. 3

    Bring your team in

    Invite the people who hire with you and give each of them the access their job needs.